ADMINISTRATIVE ASSISTANT - jobs25h

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dimanche 25 août 2019

ADMINISTRATIVE ASSISTANT

ADMINISTRATIVE ASSISTANT


FUNCTIONAL GOAL:
  • Provides secretarial/administrative support across all areas and levels of the organization.
KEY ACCOUNTABILITY:
  • Administrative support of Department of more than 50 colleagues in lab and non lab functions.
  • Administrative Support of SVP Research and Development Manufacturing Supply Chain teams.
  • Organize business travel, visa and logistics including congress registration.
  • Travel Expense support.
  • Organize meetings, off sites and events which may involve internal and external customers.
  • Work with agencies and vendors that can support execution of these meetings and events.
  • Agenda management.
  • Minutes and actions tracking for department meetings.
  • Prepare presentations and departmental reports.
  • Process purchase orders.
  • Recruitment Support / organization of Interviews.
  • New Hire/ Onboarding organization.
  • Coordination of invoices and Purchase Orders.
  • Project support.
  • Support team with budget tracking

QUALIFICATION PROFILE:

EDUCATION:

  • Bachelor degree or similar education

  • JOB SPECIFIC COMPETENCIES & SKILLS:

  • Excellent MS Office skills (Word, Excel, PowerPoint).
  • High level of IT usage: Internet, SAP, various travelling tools.
  • Excellent communication skills.
  • Flexible, mature, discrete.
  • Able to work in an open-space administrative pool.
  • Able to work under pressure and deal with multiple tasks and demands simultaneously.
  • High level of organization skills.
  • Conscientious, precise.
  • Team player with a high level of pro-activity and independency.

LANGUAGES:

  • Fluent French and English, German an asset.
  • WORK EXPERIENCE:
  • >5 years experience in similar role in a multinational environment.

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